Meeting Minutes
Meeting Minutes|
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Iðavelli Hof rede meeting minutes: 28 June 2006 Redesfolk present: Jag, Dan, Ana, Phil No corrections to last meeting's minutes I. Voting and Meeting Procedures The Rede is operating by consensus until we have the bylaws complete and approved. We may want to consider using a "Parking Lot" method: if a person thinks of something to bring up on a different topic, they should write a note to themselves to bring it up at an appropriate time instead of bringing up a tangent. We need to make sure everyone has a chance to speak about a topic during discussion. We need to make sure everyone knows what we are voting on before we vote. II. Library Policies Indefinite length checkouts allow people to easily forget that they have a book. We may want to keep member-written texts (like blot texts) on the website, with a folder of archival hardcopies to be kept by the librarian. A 1 to 1.5 month checkout is good, with due dates being the 1st and 16th of the month. People have the option to renew a checkout unlimited times until someone else requests the book. If there is no wait list for a book but the borrower has not renewed the checkout, late fees will begin to accrue a month after the due date. If there is a wait list for a book, late fees will begin to accrue immediately, but the librarian may waive them as he sees fit to take into consideration potential difficulties with people meeting face-to-face to drop off a book. A person with outstanding late fees may not check out another book until they pay the late fees. A person with outstanding late fees who has not tried to check out another book needs to pay them by the next Þing. Other things we need to decide later:
Dan will rewrite the library policies document to reflect tonight's discussion. III. Wealthwarder Position Jag has enough to do as Jarl. Phil is good with money and details. Consensus: Phil will take over wealthwarder duties. Jag, Dan, and Phil need to go to the bank to get the appropriate signatures on the cards. Consensus: The Jarl and Wealthwarder should be able to sign checks for the Hof. We need to check on the address that statements are being mailed to. No statement has ever arrived at the mailbox. The corporation's change of physical address with the state (due to Dan's move) has successfully gone through. IV. Empty Rede Position Matt has resigned from his rede position. Rather than leave the position vacant, we should appoint someone to serve until the next Þing so we have an odd number. Eric is willing to serve if asked or elected. Eric recieved a significant number of votes at the Þing without even voting for himself. Consensus: We should appoint Eric to fill the position. V. Event Planning We need someone to be responsible for seeing to it that blot logistics are taken care of. Monthly blots are a good idea but a bit of a job for one person. Eric and Ana's site is available whenever it is needed. Sites and blot leaders can be arranged several months in advance. We could use public parks if we don't use alcohol; this would avoid the uncomfortable nature of always using private residences for public events. We may want to ask Danny to be the default blot/event leader if no one else is able to do it on a given occasion, but we should find someone else to take care of the logistics. Jag will plan for the July blot. Ana will plan for the August blot. This gives us some breathing time to find someone to take over the duties regularly. We should move the day and time to make it more convenient for people. Sunday afternoons at 2pm are good, and we can encourage people to bring snacks for socializing afterward. Fourth sundays would be close enough to Midsummer and Yule that we could use the day for those festivities, and would not conflict with Thorra's blots or the Durham moots. The July blot has been on the calendar for awhile, so we should start with the new weekend in August. VI. Nature Walks Dan, Eric, and Ana have started going on hikes on Sunday mornings and would be pleased to be joined by other Heathens that may be interested. Dan, Eric, and Ana will jointly be responsible for making sure someone is there every week. Dan will announce them monthly on Carolina-Asatru and the Hof announce list. The nature walks will be at Umstead Park, and we will meet at 9am at the I-40 entrance to the park. VII. Calendar Maintenance Jag will continue to maintain the calendar with Phil and Ana as backup for when he is too busy. Once things settle down at work Phil will write a web-based backend so that it can be maintained easily, and when that is in place Eric will take over maintenance duties. VIII. Mailing Lists Dan volunteers to help Phil moderate the Rede list so that if someone sends an email to the list when Phil is busy, Dan can let it through. There may be software problems; several people who tried to join hof-announce weren't added to the list. Various email aliases need to be updated. The Jarl should also have rede list moderation access. IX. Membership Dues Dan will send a snail mail letter asking people to pay their membership dues. Ana will give Dan address label stickers to use. X. Next Meeting We will discuss the bylaws draft only, or we will never have the chance to get to it. We will meet on Wednesday 12 July at 7:00pm at (omitted). |